Accounts payable · Three-way match

Invoices matched to purchase orders automatically. Mismatches held for a person.

We read each supplier invoice, match it to the purchase order and receipt, check totals, terms and suppliers against your rules, and route every mismatch to a named AP reviewer with the evidence attached.

Diagnose this workflow →Book a fit call

Start: Workflow Diagnostic · from $7,500
Build: 4–8 weeks · from $25,000
Run: From $2,500/mo

Sound familiar?

AP staff key invoice totals into the ERP by hand.
Overbilling is caught after payment, if at all.
Month-end close waits on a pile of unmatched invoices.

Where it applies

Two- and three-way matching
Duplicate invoice detection
Supplier and terms validation
AP exception queues

How it works

Four steps. One audit trail.

Clean cases flow straight through. Anything that does not match waits for a named reviewer, and every step is written to the log.

Clean cases flow straight throughExceptions wait for a named reviewerEvery step is logged

Read
Supplier, PO number, line items, totals and terms pulled from every invoice.
Match
Two- or three-way match against the purchase order and receipt.
Hold
Totals over the authorized amount, unknown suppliers and term changes wait for a reviewer.
Post
Clean invoices are prepared for your accounting system with the decision logged.

An invoice becomes a reviewed accounting record.

Compare extracted fields against a purchase order, resolve discrepancies, and prepare a controlled handoff.

Scenario

01Read input
02Check evidence
03Review decision
04Prepare handoff

Input & evidence

Supplier invoice · INV-1042

Northline Supply
PO-2187
Equipment: $4,820.00
Payment terms: Net 30

Purchase order · PO-2187

Approved supplier: Northline Supply
Authorized total: $4,500.00
Payment terms: Net 30

Validation & review

Inspect the source, then run the checks.

Follow a case from input to a reviewed output. Try the exception and the matching scenario.

Ready to run

Every action is written to the decision trail.

Decision trail

Sample loaded. No external systems connected.

Prepared output

Nothing is released until the case passes validation and a reviewer approves it.

Fictional data and scripted outcomes that explain the design. Not a live SI system or a client result. See the document operations offer →

Controls built in

Nothing posts without a passing match or an approval
Every field links back to the invoice page
Tolerances set by you, not the model

What you receive

Invoice extraction and matching pipeline
AP reviewer queue
Acceptance report on your own invoices
Runbook and handoff

Related proof

Leadership experienceFortune 10 healthcare distributor · Healthcare distribution

An item-matching redesign tied to $80M in added revenue.

$80Madded revenue

Challenge: High-volume product records had to be matched consistently, and manual review could not keep pace with the business.
Built: A redesigned matching process that applied deterministic rules first, model reasoning second, and routed uncertain matches to people.
Result: $80M in added revenue attributed to the redesigned process.

Rules + MLHuman reviewEvaluation

See the related offer →

Leadership experienceFortune 10 healthcare distributor · Healthcare distribution

A contract-eligibility engine that shows its work.

2,089/2,090classified hands-free

37send to end

Challenge: Account eligibility decisions depended on contract terms spread across documents, and every decision needed to be defensible.
Built: A classification engine that evaluated each account against contract rules and recorded the evidence behind every decision, with exceptions routed for review.
Result: 2,089 of 2,090 accounts classified hands-free in 37 seconds, each with an evidence trail.

ClassificationEvidence trailsException routing

See the related offer →